Job Description

We are seeking a Payroll Coordinator to join our dynamic People & Culture team. This position plays a critical role in ensuring accurate and timely payroll processing by supporting timekeeping functions, coordinating with employees and supervisors, and maintaining compliance with internal policies and labor regulations. 

 

As a key point of contact for time entry accuracy and payroll support, the ideal candidate will be detail-oriented, proactive, and skilled in communication.  

 

While this role may offer flexible work arrangements that can include a mix of in-office and remote work, our changing business needs will ultimately determine our level of remote work flexibility. Additionally, to promote in-person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Diego, San Jose, San Luis Obispo, Santa Barbara, and Ventura. 

Key Responsibilities:

• Monitor and review employee timekeeping records to ensure accuracy and completeness.
• Identify missed punches, incomplete timesheets, and discrepancies. 
• Proactively reach out to employees and supervisors to resolve timekeeping issues before payroll deadlines. 
• Collaborate with department supervisors to ensure timely approvals and adjustments. 
• Assist in processing bi-weekly payroll runs with precision and adherence to company policies. 
• Maintain accurate payroll records and documentation for audits and reporting. 
• Provide support to employees regarding time entry, payroll questions, and related policies. 
• Partner with HR and Finance teams to improve payroll processes and data integrity. 
• Ensure compliance with federal, state, and local labor and payroll regulations. 

Qualifications

 

Required:

• 2+ years of experience in payroll, timekeeping, or HR administration. 
• Familiarity with timekeeping systems (e.g., Paylocity – our system, ADP, Paycom, Kronos, or equivalent). 
• Strong attention to detail and organizational skills. 
• Excellent written and verbal communication skills. 
• Ability to manage sensitive information with discretion. 
• Strong follow-up skills and ability to meet tight deadlines. 

Preferred:

• Experience with multi-state payroll environments. 
• Working knowledge of labor laws related to timekeeping and payroll. 
• Proficiency with Excel and report generation. 

Rincon Consultants is an award-winning leader in providing quality environmental consulting services throughout California and is recognized as a ‘Best Environmental Services Firm to Work For’ by the Zweig Group. We partner with clients in sectors such as transportation, energy and infrastructure, sustainability, climate change, oil and gas, water, commercial, private development, and government. Our 500+ associates in 13 offices located in Northern, Central, and Southern California are dedicated professionals who combine their passion with our purpose.  

The base salary range for this full-time position is $28.00–$32.00 per hour, plus a generous benefits program. At Rincon, our salary ranges are based on market median of similar jobs, according to third party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and also may vary depending on the candidate’s job-related knowledge, skills, and experience. 

We are proud to offer a comprehensive Total Rewards Package, providing our valued employees with many benefits to enhance their well-being and financial security. Our health benefits include a range of options such as HMO, PPO, HDHP, and Health Savings Account choices, ensuring you have the flexibility to select the plan that best suits your needs. 

Additionally, you can enjoy peace of mind with employer-paid life and long-term disability insurance, as well as dental, vision, and prescription drug coverage. We prioritize your well-being by offering three weeks of vacation accrual in the first year, paid sick leave, and paid holidays, ensuring you have ample time off to rejuvenate. Planning for your future is made easier through our 401(k) / Profit Sharing Retirement Plan and bonus opportunities.  

Beyond the essentials, Rincon recognizes the importance of personal and professional growth, that's why we provide opportunities for professional development and mentoring. Our commitment extends to the community through Volunteer Pay for a Day, reinforcing the values of social responsibility. Moreover, we go the extra mile with additional perks like Flexible Spending & Dependent Care, Supplemental life insurance, Legal Shield, Identity Protection, Pet Insurance, and much more. Check out more details on our Rincon Consultants webpage here !  

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws. 

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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