Executive Assistant Job at SGS Consulting, California

Y2NydytMeUtSb0xzcko0N3loT1FHLzJpcHc9PQ==
  • SGS Consulting
  • California

Job Description

Job Responsibilities:

  • Drive meeting agendas and recap/next steps for Staff Meetings
  • Assist VP with creation of Power Point decks for internal and external presentations.
  • Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
  • Effective verbal and written communication to interact with clients, staff and external stakeholders
  • Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
  • Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
  • Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
  • Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
  • Complete and submit expense reports for VP and Directors
  • Handle multiple tasks and projects, with the ability to grow as a project management professional
  • Assist broader team when necessary

Skills:

  • Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint

Education/Experience:

  • 5+ years administrative experience supporting at senior levels
  • Must have an extremely high attention to detail and sense of urgency
  • Proficiency in Microsoft Outlook, Excel and PowerPoint
  • Ability to positively build and maintain relationships across organization
  • Be trusted and loyal partner; able to handle confidential and sensitive information
  • Ability to deal with and handle changing schedules quickly and efficiently
  • Demonstrated ability to work as a team player
  • Demonstrated excellent communications skills, both written and oral
  • Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
  • The desire and commitment to take on increasingly greater levels of responsibility
  • Flexible schedule and the ability to be available after hours/on weekends as needed

Job Tags

Work at office, Flexible hours, Weekend work,

Similar Jobs

TestEquity LLC

Creative Manager Job at TestEquity LLC

 ...Summary / Position Purpose The Creative Manager leads the development, execution, and governance of brand and creative across all TestEquity Group brands. This role ensures visual, verbal, and experiential consistency across channelsstrengthening our brand presence... 

TechFlow, Inc.

Cloud Engineer Job at TechFlow, Inc.

 ...is thrilled to offer an immediate opportunity for a visionary Cloud Engineer to join our team at Maxwell AFB-Gunter Annex, AL. This...  ...providers such as Microsoft Azure, AWS (Amazon Web Services), and Google Cloud Platform. Proficiency in managing, configuring, and optimizing... 

Brother International Corporation

Data Governance Intern (Summer 2026 Internship Program) Job at Brother International Corporation

 ...this summer, dependent on business need and priorities. Define and document critical business terms and metadata within a new data governance platform to support a shared understanding across teams Design and pilot the initial training curriculum to drive user... 

LaGuardia Community College

Assistant Professor - Political Science Job at LaGuardia Community College

 ...Resources Department at (***) ***-**** or email the Benefits Administration team at ****@*****.*** Assistant Professor - Political Science Date Posted: January 05, 2026 Job ID: 31564 POSITION DETAILS: Assistant Professor - Political Science... 

The Girls' Middle School

GMS Middle School Basketball Coach- Winter Job at The Girls' Middle School

 ...technical, tactical, and teamwork skills. Responsibilities The Girls Middle School is seeking a passionate middle school basketball coach. Responsibilities include: assisting with tryouts and team configuration, running two after-school practices per week,...